Guide to a Proper Virtual Meeting
A business can properly run a virtual meeting according to Jonathan Osler by allowing team members to contribute as much as they are willing to, by allowing team members to have the tools they need, by being focused, and by being prepared. First off, a business should allow team members to contribute as much as they are willing to. This makes each person feel like they are a part of the meeting and will help the meeting to run smoothly. The more modern and updated the tools are that a business provides their team members, the better. Things like webcams, sound equipment, and internet access all make for
A business should allow team members to have access to any equipment they need in order to participate in the meeting. The team should be focused as well when having a virtual meeting. A virtual meeting is meant to have all of the team members contribute to the meeting in order to get specific, but relevant information.
Also, a business should be prepared when holding a virtual meeting. For example, if team members are expected to use computer cameras during the meeting it is important for the camera to work properly. This will make all of the members feel more comfortable participating in the meeting and will make the meeting run more smoothly. These are the main ways a business can run a virtual meeting properly according to Jonathan Osler.
A business can hold a virtual meeting correctly by allowing team members to contribute as much as they desire, by allowing team members access to any technology that they need. With these four things being done, it will be possible for a business to properly run a virtual meeting according to Jonathan. There are steps that every company should go through to ensure that their next virtual meeting goes as smoothly as possible. Allow team members to contribute as much as they are willing. This may seem like common sense; however, there are times when someone will feel shy or intimidated, let’s face it virtual meetings can be weird.
Next, make sure that you have all the technological tools available for your team. If for example, you require a webcam to participate in the meeting, make sure it is working. Next, make sure that you are focused on the topic at hand and be diligent about not allowing other tangents to come into play. Lastly, be prepared for any possible problems that may arise. If we go back to our webcam example; what if during the meeting, your webcam stops working? This is why it is important to be prepared and have a backup plan.
All in all, if you follow these steps, your next virtual meeting will be a success. Allowing your team to contribute as much as they are willing, having all the technological tools available, being focused on the topic at hand, and being prepared for any issues that may arise will help you run a virtual meeting. This will aid all in future virtual meetings and will help to optimize the use of your human resource.