Have you ever sent an email that you wish you could take back? As business owners, we send and receive emails all day long – sometimes we type before we think. And with the risk of sensitive information being leaked, it’s important to take precautions to ensure the security of our business emails. Here are 10 ways to help secure your business emails:
Use a strong password.
Make sure your password is strong, using a combination of letters, numbers and special characters. For example, “Pa55word!” is a much stronger password than “password”.
Use two-factor authentication.
This security measure requires you to input a code sent to your phone or email in addition to your password in order to log in. This security measure requires you to input a code sent to your phone or email in addition to your password in order to log in.
Don’t use public wi-fi.
When sending or receiving business emails, make sure you’re doing so on a secure network. Public wi-fi networks are not always safe and can easily be hacked.
Don’t use the same password for all your accounts.
If one of your passwords gets leaked, it’s important that the rest are not compromised as well. For example, if you use the same password for your business email and your personal bank account, hackers will have access to both.
Be aware of phishing scams.
Phishing scams are emails that appear to be from legitimate companies but are actually sent by scammers in an attempt to steal your personal information. Be sure to only open emails from reputable sources, and never provide sensitive information (like passwords or credit card numbers) in response to an email request.
Create a backup plan.
In case of a data breach or other email security incident, it’s important to have a backup plan in place so you can still access your business emails and other important files. This could mean having a copy of your business emails saved to a disk or USB drive.
Use a password manager.
A password manager can help you create and store strong passwords without having to remember them yourself.
Use managed information technology services.
Managed information technology services can help business owners protect their email and other confidential data from unauthorized access and theft. They also provide 24/7 monitoring and support in the event of a security breach.
Create a company policy for business emails.
A company policy for business emails can help ensure that all employees are following best practices when it comes to email security. This will help protect your business from potential data breaches.
Check the email address.
Before clicking on any link or opening any attachment, check the email address to make sure it is actually from the sender you expect it to be from. Scammers often use fake email addresses that look very similar to the real thing.
By taking some simple precautions, business owners can help secure their business emails and protect their confidential information. If you need help securing your business emails, contact K2 Tech Group. They offer a variety of managed information technology services that can help you stay safe online. For more information, visit their website at www.k2techgroup.com.